Meeting/Webinar Hosting & Speaker Policy
(August 2026) 

TOGETHER HUB

Meeting/Webinar Hosting & Speaker Policy

 

Effective Date: August 18, 2026
Policy Owner: Together Hub LLC
Program: Together Hub Meetings, Webinars, Workshops & Educational Events

Speaker Benefits & Opportunity

Together Hub values the knowledge, experience, and expertise that speakers bring to their audience and or The Together Hub community. 

Approved speakers may receive: 

• Exposure to the Together Hub community (Optional)

• Professional event hosting

• Registration management

• Event promotion

• Networking opportunities 

• Recording opportunities 

• Educational content exposure 

• Opportunities to build credibility 

• Opportunities to introduce their business or expertise

• Opportunities to develop future courses, workshops, or programs 

Together Hub may feature selected speakers or meeting/webinars in newsletters, social media, courses, event pages, or other promotional channels at an additional fee. Speakers who want to use our services and to receive benefits are subject to approval and the terms of this policy.

 

1. Purpose

The Together Hub Meeting/webinar Program provides individuals, educators, professionals, businesses, organizations, community leaders, and subject-matter experts with an opportunity to share educational, professional, cultural, financial, personal-development, and other benefical information to their family, community, groups or with the Together Hub community.

 

The purpose of this policy is to establish consistent requirements for meeting/webinar eligibility, speaker responsibilities, attendee registration, free and paid meeting/webinar services, technology and production support, promotion, recordings and intellectual property, cancellations and rescheduling, professional conduct, and fees and additional services.

 

Together Hub reserves the right to approve, decline, modify, or remove any meeting/webinar that does not align with the platform's mission, community standards, legal requirements, or operational capacity.

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2. Standard Free Meeting/Webinar

Together Hub will provide an approved speaker with one free Community Meeting/Webinar opportunity per calendar year subject to these limits:

• Maximum meeting/webinar length: 1 hour

• Maximum event duration: 1 calendar day

• One meeting/webinar session

• Standard Together Hub registration

• Standard meeting/webinar technology

• Basic event listing

• Standard attendee registration

• Standard event communication

• Basic speaker instructions

• Time slot and availability 

The free meeting/webinar is intended to provide an opportunity for speakers to introduce themselves, educate the community, share expertise, or provide valuable information.

 

The free meeting/webinar does not include multiple days, multiple sessions, extended meeting/webinar time, professional event production, dedicated technical support, video editing, graphic design, extensive marketing, paid advertising, customized landing pages, individual attendee management outside the Together Hub registration system, rehearsal/production services beyond standard requirements, or additional administrative services. Additional services may be available for an additional fee.

 

3. Attendee Registration Requirement

All attendees must register for a Together Hub meeting/webinar through the official Together Hub website or designated Together Hub registration system.

Speakers may and is expected to promote the event through their own channels i.e. websites, email lists, social media, newsletters, professional networks, and other approved channels; however, attendees must ultimately be directed to the official Together Hub registration page. Speakers should not create a separate unofficial attendee list as the primary registration system.

 

Together Hub's registration process allows the organization to maintain an accurate attendee count, communicate event updates, send reminders, track participation, provide event information, measure engagement, build appropriate event records, and protect the integrity of your event and the Together Hub platform. Registration information will be handled according to Together Hub's applicable privacy practices and law.

 

4. Speaker Eligibility

Together Hub may approve subject matter experts, business owners, entrepreneurs, educators, authors, community leaders, coaches, financial professionals, health and wellness educators, nonprofit representatives, artists and creatives, veterans and community advocates, professionals and consultants, organizations and businesses, and other individuals with useful and appropriate knowledge to share.

 

Together Hub may request information about a speaker's qualifications, experience, organization, business, or proposed topic before approving an event.

 

5. Speaker Application Requirements

Before a meeting/webinar is approved, the speaker must provide:

• Full name

• Professional title or role, if applicable

• Organization/business name, if applicable

• Email address

• Phone number

• Meeting/webinar title

• Meeting/webinar description

• Learning objectives or expected outcomes

• Speaker biography

• Professional headshot

• Contact/social media information, if desired

• Proposed date and time

• Estimated audience

• Presentation format

• Whether the meeting/webinar will be recorded

• Whether the speaker intends to promote products or services

• Technology or accessibility requirements

• Any additional presenters or panelists

Together Hub may request additional information when necessary.

 

6. Speaker Responsibilities

The speaker is responsible for preparing and delivering quality content.

The speaker must:
1. Arrive on time.
2. Attend any required technology check or rehearsal.
3. Test internet, microphone, camera, lighting, and presentation materials.
4. Provide presentation materials by the deadline.
5. Use professional and respectful language.
6. Present accurate information to the best of their knowledge.
7. Identify opinions and personal experiences appropriately.
8. Obtain permission to use copyrighted materials.

9. Avoid unauthorized use of intellectual property.
10. Follow Together Hub standards.
11. Avoid discriminatory, hateful, threatening, abusive, or unlawful content.
12. Avoid knowingly misleading or fraudulent claims.
13. Disclose relevant business, financial, sponsorship, or affiliate relationships when appropriate.
14. Respect attendee questions and differing viewpoints.
15. Remain available for reasonable post event follow up including completion of our survey.

 

7. Educational and Professional Disclaimer

Speakers are responsible for the content and advice presented during their meeting/webinars.

Unless specifically agreed to in writing, Together Hub does not represent that a speaker's presentation constitutes legal advice, medical advice, mental health treatment, financial advice, tax advice, investment advice, professional certification, or personalized professional services.

Speakers should include appropriate disclaimers when their subject matter requires them. Attendees should be encouraged to seek qualified professional advice when appropriate.

 

8. Promotional Content

Together Hub can promote your event for you for an additional fee; however, speakers should promote their approved meeting/webinar through their own marketing channels. Together Hub may provide the event title, registration link, event description, speaker biography, approved promotional graphics, and suggested promotional language.

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Speakers may not represent themselves as employees, agents, partners, or official representatives of Together Hub unless expressly authorized in writing.

 

All promotional materials using the Together Hub name, logo, or branding must follow Together Hub's branding requirements.

 

9. Sales and Self-Promotion

Together Hub welcomes educational content that may naturally introduce attendees to a speaker's business, services, books, courses, products, or organization. However, meeting/webinars should provide meaningful educational or community value and should not function primarily as an unsolicited sales presentation.

A speaker may include a reasonable call-to-action at the end of the meeting/webinar, such as visiting a website, downloading a resource, contacting the speaker, purchasing a book, scheduling a consultation, learning about services, joining a course, or following a professional page.

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Together Hub may require additional fees or a sponsorship/partner agreement for meeting/webinars that are primarily commercial, promotional, lead-generation, or sales-oriented.

 

10. Meeting/Webinar Technology

Together Hub will determine the meeting/webinar technology and platform used for the event.

 

Speakers are responsible for:

• Reliable internet access

• A compatible device 

• Working microphone 

• Working camera when required 

• Appropriate lighting

• A quiet presentation environment 

• Required presentation software

• Backup presentation materials

Together Hub is not responsible for technical problems caused by the speaker's personal equipment, internet service, software, or environment.

 

11. Technical Rehearsal

Together Hub may require a technical rehearsal before an event. For standard free meeting/webinars, the rehearsal/check may be limited to basic technical verification.

Additional rehearsal, production planning, speaker coaching, technical direction, or live production support may be subject to an additional fee.

Speakers who fail to participate in a required rehearsal may have their event postponed or canceled.

 

12. Meeting/Webinar Recordings

Together Hub may record meeting/webinars. Before recording begins, attendees and speakers will be informed that the event may be recorded.

Recordings may be used by Together Hub for educational purposes, replay access, marketing, promotion of future events, training, content development, and Together Hub website or platform content.

Separate written agreements may be required for extended commercial use, advertising, licensing, or other uses outside ordinary meeting/webinar operations.

Speakers are responsible for ensuring they have permission to use third-party materials included in a recording.

 

13. Intellectual Property

Unless otherwise agreed in writing, speakers retain ownership of original materials they create. Speakers grant Together Hub permission to host and display approved meeting/webinar materials as necessary to operate, promote, record, and provide the meeting/webinar.

Together Hub does not automatically obtain ownership of a speaker's presentation, course materials, books, photographs, or other intellectual property.

Speakers may not use Together Hub-owned materials, logos, trademarks, attendee information, or proprietary content without permission.

 

14. Attendee Information

Attendee information collected through Together Hub belongs to Together Hub and/or is controlled according to Together Hub’s applicable registration and privacy terms.

Speakers may not download attendee information without authorization, sell attendee information, give attendee information to third parties, add attendees to unrelated marketing lists without appropriate permission, or use attendee information for unrelated solicitation.

Speakers who wish to follow up with attendees should use approved Together Hub processes or obtain appropriate consent.

 

15. Recommended Speaker Pricing Philosophy

Together Hub does not attempt to compete directly with meeting/webinar software companies. The value Together Hub provides is broader than simply providing a video meeting room.

Together Hub may provide:

• Community access 

• Event hosting

• Registration 

• Event management 

• Promotion

• Technology 

• Audience development

• Recordings (access may take up to 72 hours)

• Educational infrastructure

• Brand exposure

• Administrative support

Therefore, Together Hub's pricing is based primarily on service level and resources consumed, rather than simply charging for the number of minutes a meeting/webinar lasts.

 

16. Cancellation and Rescheduling

Together Hub may cancel or reschedule an event when the speaker fails to meet required deadlines; required materials are not submitted; the speaker fails to attend a required rehearsal; technical requirements are not met; the event does not receive sufficient registrations; the content violates Together Hub standards; or an emergency or technical issue prevents the event from taking place.

Speakers should provide at least 24 hour notice or as reasonably possible when requesting cancellation or rescheduling. Repeated cancellations may affect future meeting/webinar eligibility.

 

17. No-Show Policy

A speaker who fails to appear for an approved meeting/webinar without reasonable notice may lose the free meeting/webinar opportunity, be required to pay a rescheduling fee, be required to reapply, or lose eligibility for future free meeting/webinar opportunities.

Repeated no-shows may result in suspension from the meeting/webinar program.

 

18. Code of Conduct

All speakers, panelists, moderators, and attendees must maintain a professional and respectful environment.

Prohibited conduct includes harassment, threats, hate speech, discrimination, intimidation, sexual harassment, fraudulent activity, illegal activity, deliberate misinformation, disruptive behavior, unauthorized solicitation, and attempts to obtain private attendee information.

Together Hub may remove individuals from an event or suspend future participation when necessary.

 

19. Accessibility

Speakers should make reasonable efforts to make presentations accessible. Whenever possible, speakers should use readable presentation materials; avoid excessive text or rapidly changing visuals; clearly describe important visual information; speak clearly; provide presentation materials when requested; and notify Together Hub of accessibility needs in advance.

Together Hub will make reasonable efforts to support accessibility within the capabilities of its technology and resources.

 

20. Commercial, Sponsored, and Promotional Meeting/webinars

Together Hub may classify a meeting/webinar as a Commercial Meeting/Webinar when the primary purpose is selling products or services, recruiting customers, generating leads, promoting a company, promoting a paid course, promoting a financial product, promoting a business opportunity, promoting a political or advocacy organization, or advertising.

Commercial meeting/webinars may require a paid package or sponsorship agreement.

Together Hub reserves the right to determine whether an event is educational, community-based, commercial, sponsored, or promotional.

 

21. Application and Approval Timeline

Speakers should submit meeting/webinar requests sufficiently in advance (within 30 days of the event) to allow Together Hub to review and prepare the event.

Recommended minimum timeline: 30 days before event 

Application submitted: 30 days before event 

Speaker and topic approved: 14 days before event 

Promotional materials finalized: 7 days before event 

Presentation materials submitted: 3-5 days before event 

Technical check/rehearsal: Event day: 

Speaker arrives: 15–30 minutes early

Large or multi-day events may require substantially more preparation time.

 

22. Policy Exceptions

Together Hub may approve exceptions to this policy for strategic partners, nonprofit organizations, community initiatives, sponsors, educational institutions, government/community programs, high-value educational programs, special events, large conferences, and Together Hub-owned programming.

Exceptions must be approved by authorized Together Hub leadership.

 

23. Final Approval

Together Hub reserves the right to approve or decline any proposed meeting/webinar, speaker, topic, sponsor, or event format. Together Hub is not responsible for any loss or damages incurred by Together Hub LLC, its owners, employees or independent contractors. 

Participation in the Together Hub Meeting/Webinar Program does not guarantee that an event will be promoted, recorded, monetized, or continued as a recurring program.

The final interpretation and administration of this policy rests with Together Hub LLC.

Together Hub LLC
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